Volunteer Positions
JOBS THAT DO NOT REQUIRE EXPERIENCE
Awards Clerk -- (Table job) Secures computer-printed labels to ribbons/medals.
Concessions -- Help with serving/selling food at the concessions stand.
Meet Set Up (home meets only) - Gets the pool ready for Saturday A-meets and Monday B-meets. Set up includes moving chairs and tables, setting up canopies, umbrellas, time boards, etc.
Meet Take Down (home meets only) - Helps clean up the pool area. Places all chairs, tables, time boards, swim team gears is returned original spots
Back up Timer-- Fill in as timer as needed, whether for absences or meet needs. Must wear white top and blue bottoms.
Place Recorder -- (Table job) Verifies official time is correct on each time card, arranges the cards for each heat in order of finish (fastest time on top), staples DQ slips to time cards, and records team/league records.
Runners -- Carry time cards from timers and DQ slips from officials to the results tables.
Deck Marshals -- Monitor swimmer safety during warmup; assist with crowd and noise control during the meet. ** Duties begin at time of swimmer-warm ups **
Team Area Marshal-- Monitors swimmer behavior in the team area so coaches can focus on the swimmers in the pool. Help kids maintain quiet at the start of events. (great job for parents who need to keep their own young kids with them during the meet).
Verifier-- (Table job) Confirms that computer generated race results match the individual time cards to ensure accuracy before results are announced.
Timers -- 3 timers are assigned to each lane. Host team provides one timer on lanes 1,3, & 5 and two timers on lane 2, 4, & 6. Vice versa for the visiting team. One timer on each lane is responsible for posting the time on the time board.
Timers and Relay Takeoff Judges -- for A Meets only, function as a timer during the individual portion of the meet, but once the relays start, these timers observe the relay exchanges to see if a swimmer leaves the wall before the incoming swimmer touches.
JOBS THAT REQUIRE TRAINING AND/OR EXPERIENCE
Referee (Home Team) -- The lead deck official who verifies all DQ calls by stroke & turn judges and false start calls by the starter; has responsibility for the overall running of the meet.
Starter (Home Team) -- Gives the "take your mark" command and triggers the starting horn for each race; makes false start calls in conjunction with the Referee.
Stroke & Turn Judges (2 from each team) -- Observes 1/4 of the competition pool and makes disqualification (DQ) calls when a swimmer fails to adhere to the rules for a given stroke.
Announcer (Home Team) -- Announces the lane assignments for each event, meet results, team scores, and other pertinent meet information. The announcer is also in charge of playing music during warmup and during meet breaks.
Chief Timer -- Oversees the timers; starts two backup watches for every race; collects cards from timers and checks them before giving them to the runner.
DATA COORDINATOR – For home A meets, conduct meet merge and meet-sheet/cards and do data entry at the meets; oversee A-Meet tables generally
Clerk of Course -- Help organize swimmers into their assigned heats & lanes. Ensures each heat is lined up ready to get to the start to keep the meet moving.
SEASON-LONG VOLUNTEER POSITIONS
Volunteers in these roles will be credited all 18 points for the season if they complete role for the entire season.
Concessions Coordinator – Plan, purchase and sell food at all home meets.
Photographer/Slide Show – Takes candid photos during season at swim meets and events, posts photo link onto the Swimtopia website, and creates end of season slide show.
Socials & END-OF-SEASON Banquet Coordinator – Plans and coordinates midnight swim team party, pep rallies other team events. Will be banquet lead including coordination of setup, potluck food coordination, decorations, and dessert.
Bagel Breakfast Coordinator - Picks up bagels from bagel shop and distributes them every Tuesday morning at swim practice.
Pancake Breakfast Coordinator - Makes pancakes at pool and distributes pancakes to swimmers after Friday practices - 4 Friday practices.
Volunteer Coordinator - Works with team reps to ensure volunteer sign-ups and positions are set up Swimtopia. Ensures all volunteer positions are covered prior to event/meet and ensures volunteers know their responsibilities.
